To organise and provide administrative / reception support to promote efficient delivery of the purpose and mission of the Academy.
These may include:
Perform reception and telephone duties to provide courteous advice, information and help to staff, pupils, parents and the general public i.e. to respond to a range of routine written, telephone and ‘face to face’ enquiries, either directly or by referral of items to an appropriate colleague/section to ensure satisfactory resolution.
Undertake cash collection duties and maintains appropriate records to ensure all cash is accounted for, balanced, recorded and routine anomalies resolved.
Develop simple manual and electronic indexes, filing and information storage and retrieval systems to record, process and report information.
Issue and collect attendance registers and sheets, maintain and processes attendance returns. Including the evacuation list.
Process, format and assemble documents records, information and data. Manipulate information and undertakes routine analysis to produce routine reports.
Minuting and typing up notes for various meetings; demonstrating high levels of confidentiality.
Respond to a range of routine telephone and ‘face to face’ enquiries from a variety of sources (internal/external) either directly or by referral of items to an appropriate colleague/section to ensure satisfactory resolution.
Undertake general office duties to include; opening and sorting of post, filling, photocopying, cash handling, collation and reconciliation; maintaining petty cash float as required (amount will vary).
Ensure secure handling of confidential data and information to comply with Oasis Community Learning and with the data protection act.
To undertake first aid training in order to administer emergency or medical treatment to students, staff and facility users if required.
To support both students and the wider Student Services Team as necessary.